Start / Services / Place of domicile and population data / Basic information

Basic information

Place of domicile in cases of immigration and emigration

The municipality of residence of someone moving to Finland is determined on the same basis as for anyone else, if he or she resides in Finland and intends to remain in Finland permanently and if he or she has a residence permit - if one is required.

An individual who has moved abroad for a period exceeding one year does not have a municipality of residence in Finland. His or her municipality of residence can, however, be in Finland if he or she has a stronger connection to Finland than to his or her other country of residence based on his or her living conditions.

When a person moves to or from another Nordic country (Denmark, Finland, Iceland, Norway and Sweden), person must notify local register authorities about the moving.

Person must also make a notify (a change of address notification must be made within seven days from the date on which you move) of moving to local register office.

Top

Notification of change of address

Legally speaking, a change of address notification must be made one month before the actual date of moving or within seven days from the date on which you move. Once you make the change of address notification, your new information will be updated to the population information system and the Post Office's information systems.

You can make a change of address notification by filling out a Change of Address Form, which are available at local register offices, post offices, tax offices, the Social Insurance Institution offices (KELA) and joint service centres.

You can also order a form from your local register office.

Electronic change of address

Electronic change of address notifications can be made by visiting the Population Register Centre's Internet site at: http://www.posti.fi/changeaddress/

In order to make an electronic change of address notification you will need an electronic ID card, a card reader as well as the system package required in order to use the electronic card. The service is available every day. Electronic ID cards are available from the local police authorities.

You can also use Finland Post netposti-service (requires registration) to make a Electronic change of address.

Top

Registration of foreigners

The basic data on foreigners residing in Finland are entered in the Population Information System. Registered information includes name, date of birth, nationality, familial relationships and address. A Finnish municipality of residence is registered for a foreigner who has moved to Finland if he or she plans on staying here permanently and if he or she has a residence permit for at least one year. Citizens of Nordic countries do not need residence permits.

Under the law, a foreigner is required to register the same information as Finnish citizens if he or she resides in Finland for at least one year. The registration takes place at the local register office. The registered information is used, amongst other things, in the organisation of elections, and for taxation, health care, juridical administration and statistical purposes.

Temporarily residing foreigner

A foreigner residing temporarily in Finland can also receive an identification number if he or she needs one, for example in order to work. The one requirement is that the person has to have a residence permit at least for the period of one year. However, a municipality of residence will not be registered for him or her, nor will he or she necessarily enjoy the same rights as a person residing in Finland permanently. Citizens of Nordic countries are not required to report to the local register office, unless they plan on residing in Finland for a period exceeding one year. In this case, the person moving is required register as a foreigner in addition to making a change of address notification, unless he or she has already been assigned a personal identity number in Finland.

Top

How does the registration happen?

  1. Inform the local register office of your place of residence.
  2. Bring your passport and valid residence permit with you.
  3. Other official documents you will need when registering are a marriage certificate if you are married and the birth certificates of any children you might have.
  4. Fill out and sign the Registration of Foreigners - registration form at the registry.
  5. Also remember to make an official change of address notification whenever you move. It is a requirement for registration.

We require that all official documents are notarised originals or translations by authorised translators.

Top

Legalisation of documents Apostille

A document issued outside of the Nordic countries must always be legalised in order to have the desired legal effect in Finland. Legalisation is a procedure of ensuring the customer’s legal safety, the purpose of which is to ascertain that the document is valid in the issuing country and that the person issuing the document was entitled to do so according to the legislation of that country. The legalisation process is carried out differently depending on the nature of the document and the country of issue.

Apostille

If the issuing country is part of the Hague Apostille convention of 1961, the document is legalised with an Apostille certificate (stamp or paper certificate). You can find a list of the member states of the Hague convention here: www.hcch.net (Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents). At the same address, you can also find information on which authority issues Apostille certificates in each member state. If needed, an official translation is also attached.

Public documents issued within the EU

From February 16, 2019, due to an EU regulation, certain public documents issued by the authorities of an EU member state must be accepted in the other member states without an Apostille certificate. To certain public documents, you can also request a multilingual standard form to be attached. These standard forms are issued by the Local Register Offices, and their purpose is to function as translation aids which often will make an official translation unnecessary. The regulation applies to public documents the purpose of which are to establish one of the following facts: birth, a person being alive, death, name, marriage, including capacity to marry and marital status, divorce, legal separation or marriage annulment, registered partnership, including capacity to enter into a registered partnership and registered partnership status, dissolution of a registered partnership, legal separation or annulment of a registered partnership, parenthood, adoption, domicile or residence, nationality and the absence of a criminal record. The regulation also applies to public documents the presentation of which may be required of EU citizens wishing to vote or stand as candidates in municipal or EU elections in a member state of which they are not nationals.

Legalization

For countries other than those mentioned above, the Foreign Ministry of the issuing country certifies that the document is issued by the competent authority. After that, the Finnish embassy accredited to that country legalises the document by certifying that that Foreign Ministry official was entitled to issue such certificates. (https://um.fi/legalisation-of-documents-for-use-abroad)

Authorised translations

Documents drawn up in Finnish, Swedish or English are accepted.
Documents drawn up in other languages must be translated by an authorised translator. For more information on authorised translators see National Board of Education, Register of Authorised Translators 

If the document is translated abroad, the translation must also be separately legalised.

Top

Registration of a child's name

The parents or guardians of a child must register the child's full name and native language in the Population Information System within two months of the child's birth. The parents mark the information in a pre-filled form, which is then returned to the local register office that has jurisdiction over the mother's municipality of residence or population bookkeeping municipality.

If the child is to become a member of the congregation of the Evangelical-Lutheran Church or the Orthodox Church, the form should be returned to the priest who will perform the christening, who will then forward it to the appropriate church.

Top